One of the questions that my clients ask me the most is: Why would I need a CRM? I already have a system that works and I manage it quite well. It's hard to get rid of a bad system that "works" and you've been using it for a long time, with the promise of a new one. Even the most difficult system, once you get used to it, it is very difficult to leave behind. But it's like a bad relationship, where you get used to it but you know you deserve better, well here it is, Zeus4 travel agency solution is the "best" you deserve!

There are some important facts that everyone seems to know about CRMs: you can manage all the information of your leads and customers, so you can have the full context of the situation of each customer, during, before, and after the sale of the service. , not only general information but also specific aspects that can be useful to define the best action to take this client through the sales funnel. Customer interactions with your social media posts can be monitored and leads imported based on a simple set of rules you can set yourself, or you can manage your email campaigns directly from here, getting Customers leads has never been so easy. Everything is integrated, everything is connected so that everyone gets the right information at the right time, easy to use, you can access it from your mobile, the interface is user friendly, it has great scalability so you can integrate your system with your website, and your provider's systems is highly customizable allowing you to strengthen your brand at all levels... the list goes on.

These reasons should be enough to convince anyone, but not necessarily inasmuch as it is always difficult to get out of your comfort zone. Never mind if your daily routine includes 10 people waiting in line for you to attend them while your data platform system takes forever to respond, while you have over thirty emails to answer and one of your customers arrived 3 hours before to the airport of Costa Rica and you misplaced the email where he informed you the change in one of the thousand subfolders you have in your email inbox, is high season and you can only pray so that the client doesn´t complain in the social media about your awful services.

In the meanwhile on your computer, you have over 5 windows open, a system for the customer’s data, another for your provider’s flights, another for the accounting, spreadsheets with uncompleted quotes, and copy/paste is your only integration tool for all that, lots of reminders in your email, notes over your desk, a guy hired to take care of your website (what is it he does exactly? ), you manage the company´s social media yourself whenever you get a chance, and email campaigns… what’s that??. Results: Clients are unsatisfied, compensations are needed to keep your reputation, bad reviews threats from sensible clients, delays, stress… just another day at work.

For someone who is not in this industry, this may seem a little futile. "It’s just a bad review" some may think, but after years of working in this sector one client can make the difference, one mistake in a group reservation can cause you sleepless nights, worries, and headaches. Paying more attention at work is impossible, is only human to make mistakes once in a while, you are not a robot, you can´t control it all… or can you??

Yes, you can!!!!! With Zeus4 solution for travel agencies, we implement our 360 automation vision. We integrate your customer and leads management, with the operations and the finances. Our Crm in the Zoho platform is complemented with an Application from Zoho Creator, and Zoho Books, allowing you to manage everything from a single place.

The first step is the backbone of every business: customers, only by getting to know them well and registering in the best possible way his expectations, we will be able to convince them that our services meet their expectations. The simple act of sending a potential client a happy birthday or anniversary email can make all the difference… can set you apart from the competition, can make them feel special, and see your services are personalized, and that’s the direction this business (tourism) is taking more and more: customize trips are the future, and for that, you need detailed info and skillfully manage it. With this system, you can accomplish all that.

Next stop: Operations, and this is the tricky part in every business since it lies on many variables often out of your control, but we are here to give you the utmost control of what you DO can control. You can make your personalized itineraries with beautiful, appealing pictures and very detailed information, and make the quotes all in the same place, just with one click you can choose among all the activities that you have previously recorded and make a whole quote in a matter of minutes. With a couple of clicks and you will have your trip created and bookings generated and you can manage all this and see what clients arrive today, tomorrow or next week, the emails exchanged with him, your providers, your bookings confirmations sorted by date, the pending ones, the trips canceled…

And if it isn't enough you can also manage your finances! Not only bookings will get generated automatically when you confirm a trip, but also the invoices you will send to your customers, the bills to pay to your providers, the incoming commissions associated with these bookings, and the outgoing commissions you will pay to your sales agent, all with one click.

With this high level of automation, you can easily take care of inefficiencies in your team or business processes and still have enough time to focus on other priorities to improve productivity and business growth.

And this is only the beginning. Zoho has over 40 applications to manage every aspect of your business in the easiest way you can imagine. A single bill, only one user login, and enterprise editions for all company applications.

It’s hard to take the leap, but if you don't do more than what you already do, then you´ll never be more than you already are. Ever since I left my job in a Travel Agency I've said that if I´ve ever had had a system like this I would have never quit. Will I ever work in the tourism industry again? Maybe… but only after I get sure that where I go there is a CRM ;-).

Due to the rise of digital workforce, each user, from an IT leader to a line-of-business (LOB) executive needs modern applications designed around their needs.

According to data capture (Saavedra, 2022), in 2019 companies were spending more than $2 trillion (40 % of their technology investment), on digital transformation initiatives. That number may keep increasing in the coming years, as businesses in every sector realize that it would be hard to maintain their market share without the digital side.

Implementation cost is given by the complexity and experience required to fulfill the assigned tasks. In this context, low-code platforms play a crucial role for companies, since less knowledge is needed to accomplish the planned development, in less time, and with greater ease of use.

Zoho Creator is a low-code platform that reduces the 90% of the complexities in the lifecycle of an app development, allowing you to focus on features, business value and the customer, not the code.

Imaging going to a restaurant, and that all the dishes offered are quite expensive and overloaded with food, so you would have to pay a high price for something you may probably not be able to completely eat, or enjoy. This homology applies to ITs in-today’s companies’ management.

Nowadays, applications within this field are even more and more complex, having a lot of elements that may not fit your business or that you will not use; so that you will have a larger package than what you need.

Now, suppose you are in a restaurant where you can plate your dish at your will with a large number of ingredients available, and with a fast and high-quality preparation. Well, this is similar to what Zoho Creator is all about: getting a dedicated implementation with the specific features of your business and taste. Eliminate the superfluous elements and remain only with the necessary features, improving the system’s ease of use and decreasing the price and development time.

Compile any type of data, generate your own data template, and visualize the data structure and relationships. Identify each step and organize all details of your applications in a single place.

Don’t be afraid of growing, growing is always good, as long as you take the correct management of investments and internal economy in your company, in a safe way. With Zoho Creator, your application is going to grow as your business grows, quickly adapting to your company’s level. You will get an implementation that will progressively adapt to your company’s level, in information management as well as automations, and above all, its strong integrability with other applications.

Whether you already manage a legacy system or want to adopt a new software for your business to fulfill specific tasks, with a package containing all what you need, Zoho Creator provides high integrability with third parties and all the solutions of Zoho One suite. During the development stage, you will have access to the entire Zoho API, and a code imported from open development platforms such as GitHub or another one. In fact, there are more than 500 pre-built third-party connectors in your arsenal, without the need of back-end configurations; something that no other similar platform can match.

You can migrate your current business data from different sources, such as legacy systems and spreadsheets, in a fast and AI-assisted way, as well as make the transition to a modern and connected environment. With the “Smart Import” tool, you can turn a large number of untidy data into a unified, well-formatted database within minutes.

You have the opportunity to enhance your applications with AI to detect languages, analyze trends, forecast sales, recognize emotions, identify objects and much more, without the need of human intervention.

Your data will be protected at rest, in transit or during the backup creation with strong encryption such as AES_CBC/AES_GCM, 256 bits/128 bits keys, and TLS 1.2 protocols.

With Zoho Creator you have reports modules already implemented and available at your hands, as well as process indicators in the form of graphs, charts, diagrams, percentages, and more elements that allow the study and monitoring of the business and its partners. Each of them is fully customizable. Combine data from different sources to generate cross-functional reports and thus, make a detailed analysis of your business. Keep all the interested parts updated with real-time metrics, alerts and a clear line of vision of your role.

Zoho Creator applications can compile data, perform payment transactions, update your CRM, send emails and reports, and do everything else you require, so you and your team can fulfill more tasks and be more productive with less effort.

Get access to the app and its data from any location, because the solutions you develop in Zoho Creator are automatically available as mobile applications.

It contains support for Cloud, SaaS, Web, Mac, Windows, Linux, Android, iPhone and iPad.

All the development functionalities offered by Zoho Creator, position it as one of the best low-level development apps worldwide. Here bellow, we show some of its recognitions:

• Gartner Magic Quadrant for Low-Code Application Platforms (LCAP 2019)
• Silver award in the low-code category at Vogel IT-Medien GmbH's Dev-Insider Awards in Germany.
• Experts Choice, Great User Experience, Supreme Software in Finances Online Awards

We hope this information was helpful for you, and invite you to ask yourself: how do all these pieces fit my business? Can they be useful for me? If so, don’t hesitate to contact us whether for a customized implementation for your business, or for a consultation that would be the best way to make your business grow, and adopt new Business Intelligence technologies.

For further information and customized assistance, check our online Zeus4.com page.

Un freight forwarder se ofrece como vendedor de servicios que se encarga de gestionar y coordinar todas las operaciones logísticas de transporte de las empresas que lo contratan, siendo el intermediario entre la empresa y todos los servicios que ésta requiera para que la mercancía llegue a su destino correctamente.

En este tipo de mercado, es necesario enfocar un departamento, sección en su empresa, o simplemente organizarse para dedicar gran atención al servicio al cliente y el proceso de ventas.

Separar la logística de las ventas como gestión, conlleva brindarle la merecida importancia a cada uno de estos dos procesos. Muchas veces se cree que con tener un software para administración de transporte y demás tareas de un forwarder, es suficiente para garantizar los servicios y la rentabilidad de las ventas. Pero cuando una negociación conlleva 40 correos con el cliente y las partes que participan en el servicio a proporcionar, además de otras 30 llamadas y contactos, te indican que el tiempo invertido y la dificultad de llegar a acuerdos con muchos clientes a la vez, cada uno con sus peticiones y necesidades específicas, se vuelve muy complejo e ineficiente el trabajo.

Organizar las ventas como sección dedicada de su empresa es de vital importancia, así como dedicarle las herramientas necesarias para su gestión. Es imprescindible también contar con una estrategia comercial bien definida y utilizar la tecnología necesaria para optimizar las actividades de rutina. Un sistema de gestión de relaciones con los clientes (CRM) para los vendedores, puede marcar la diferencia entre un equipo exitoso y un equipo que siempre está a la deriva.

En un sistema CRM los datos de ventas y la información relacionada con los clientes se almacenan de manera centralizada y se presentan en un formato fácil de seguir, lo que permite monitorear los procesos de ventas, el desempeño del personal y, como resultado, optimizar las ventas.

Para una empresa freight forwarder, un CRM le permite pronosticar las ventas. Saber cuántos productos o servicios se venderán en los próximos meses es una información valiosa. Después de todo, esto afecta el proceso de producción, transporte, envío, publicidad y docenas de otras decisiones basadas en la demanda de los servicios que se ofrecen.

Esto es muy útil para realizar inversiones más inteligentes y prepararse para un aumento (o disminución) en el número de pedidos, lo cual ayuda a realizar una logística elástica y contrarrestar la demanda inestable; trazando nuevas estrategias en la administración de los almacenes y provisionamiento.

Un CRM de ventas ayuda a monitorear y comparar los resultados con los objetivos establecidos en la venta de servicios, y a averiguar si se va por buen camino para alcanzarlos. Permite realizar un seguimiento de las actividades individuales y colectivas del equipo, así como identificar las brechas en la tubería de ventas que no permitieron la consolidación de un acuerdo o venta con un cliente.

Los agentes transitorios trabajan con disímiles terceros asociados, ejerciendo como intermediarios de envíos de mercancía; la detección a tiempo de las fallas de terceros o percances durante el proceso de transporte y manejo de la carga, permite actuar para solucionar estos problemas. Desde la perspectiva de la venta de servicios y la sostenibilidad del negocio, la monitorización de las ventas proporciona la valoración necesaria para acotar los distintos activos que participarán en negocios futuros, y garantizar la mejor atención al cliente, así como la efectividad del servicio.

En Zeus4 podemos apoyarte a seleccionar y adaptar un sistema CRM que se acople con las necesidades de su negocio, así como en la realización de integraciones con otros sistemas. Para más información consulte nuestra página Zeus4.com.

Today's world spins around globalization and trade, where buying and selling products is part of everyday life. Therefore, it is understood that each product has a whole story behind it, from its production and transportation to reaching the hands of its user. In this sense, it is thanks to the freight forwarder that the merchandise arrives properly at its destination.

Freight forwarders or cargo agents are those who organize transportation and offer international logistics services to clients, exporters or importers in a custom way, and attend to specific needs. They are basically in charge of managing and coordinating all transport logistic operations for the companies that hire them, being the intermediary between the company and all the services this one requires; so that the merchandise arrives to its final destination correctly.  (Faena, 2020)

This is a regulated and complex service, with various and comprehensive logistics and freight transport tasks. All this is impossible to do in a profitable and efficient manner without an advanced management system adjusted to the characteristics of the company.

In order to supply this market with wide-ranging services, deal with the instability of the demand, include an elastic logistic and fulfil all the tasks entailing this labor sector, one of the main keys is to use new management technologies. Logistics management and/or warehouse management software must be available, obtaining and using Big Data and information technologies (IT), also having process automation.

In the freight forwarding and logistics industry, a freight forwarder can remain competitive, only if it is ready for the adoption of innovative digital solutions.

It is necessary to review and adjust the software strategy and capability of your current technology solutions to keep up with evolving customer expectations due to the boom of digitization in the freight forwarding industry and the demand of customers for a better experience.

Freight forwarders still using legacy systems have limited visibility into what is happening on their network. When this happens, tracking becomes more difficult as goods move from one destination to another. This lack of oversight and visibility inherent in legacy systems limits freight forwarders' ability to respond to market changes and customer demands.

That is why it is important to have a system of logistics management software, adjustable to the characteristics of your business and with an active and updated administration.

A digital system for freight forwarders automates processes such as data entry, budgeting, analysis, invoicing, and other accounting functions. Some of the main advantages are (Mundo Marítimo, 2021):

• Transparency and visibility: Freight forwarding software provides forwarders with company-wide visibility and enables them to collaborate effectively across teams and markets and obtain data insights. Freight forwarder customers benefit from reliable shipment visibility.
• Operational and financial control: The software that provides analysis helps forwarders understand what is facilitating results and what is affecting profits, so they can make the best decisions for the business. It allows forwarders to track the speed of shipments delivery to understand what is causing delays and compare forwarders performance to make the best decision for future shipments.
• Warehouse management automation: It increases logistics flexibility and ensures installation scalability. Optimal stock levels can be predicted at each location with warehouse management systems and big data. In addition, a warehouse management program is crucial so that the logistics manager has enough data to make good decisions.
• Costs optimization: Task and process automation through a software system enables real-time management of regulatory and customer compliance, and helps reduce costs in the process, resulting in cost savings. Data and reporting analysis can help forwarders keep costs under control and protect margins. All these processes favor the reduction of total costs.
• Business growth: A freight forwarding software can help smaller forwarders compete on equal terms with larger ones. For small and mid-sized freight forwarders that need to compete with larger or digital competitors, a freight forwarding software platform can deliver operational efficiencies, the necessary visibility, and the agility required to grow revenue and deliver better customer service.

By automating these tasks, freight forwarders can avoid expensive mistakes and focus on other elements of the business, such as expansion, relationship building and customer service.

A fundamental task to incorporate innovations in the cargo transport activity is to identify the trends that mark the path outlined to the development of the logistics industry.

These trends are particularly focused on the customers, their demand for prompt deliveries or planning orders that meet details or special requirements. Based on this challenge, we now move on to a very important point, the relationship with the client, which guarantees the business profitability in a long term.

At Zeus4 we have experience working together with companies dedicated to freight forwarding management and other logistics activities. In the same way, we are strongly linked to Magaya and its wide range of logistics solutions, to the point of presenting an integration between one of the best CRM system platforms, Zoho, and Magaya's application for supply lines and transportation.

If you are interested in this integration, or want support to find logistics systems and resources that suit your company or project, you can consult us or request a demo on our Zeus4.com page.

Zoho One’s integrated applications incorporate free-native and mobile versions for iOS and Android; as well as a variety of extensions and extras that include browser extensions and the Apple Watch, iMessage and Apple TV applications. A selection of apps can also be installed on a Mac or Windows computer.

Sales apps include a multichannel CRM, Motivator for sales performance, commercial intelligence with Reports, ContactManager, and the SalesInbox mail user. Marketing apps comprise SalesIQ for visitors training, Campaigns, Social, Survey and Forms for leads generation. Meanwhile support apps include Desk to prioritize requests and Assist to solve customers’ problems.

Communication tools comprise Mail to enjoy ad-free emails, and Cliq to send informal emails to the team’s members. Users can plan, track, and collaborate in teams with Projects, and manage agile projects with Sprints. Apart from that, Connects offers a private network to debate, while Showtime enables slides decks. Browser meetings can be conducted with Zoho Meeting, and the productivity apps include Writer, Sheet, Show, Docs, Sign, Notebook and Vault.

Besides, financial tools consist of online accounting and invoicing with Books and Invoice, along with Subscriptions and Expense for receipts management, and Inventory for retail or online stores. Zoho People provides tools for human resources and employees management; while Recruit helps to find new talents to join the team. Creator and Reports help organizations to manage their business processes with customized apps and commercial intelligence.

If you think the large number of apps and features you get with Zoho One are too much because your company is a small one, your business is just starting or simply, there are many superfluous elements for the management strategy you have planned; there are different Zoho plans without having to go directly to Zoho One. In Zeus4, we help you choose a plan that best suits your desires without any cost. Don’t hesitate to contact us through this link contact. We can also customize your management, make an integration and / or create tailored apps if you want. Visit our www.zeus4.com page for more information.

The highest priority for insurers is to attract and retain customers. This objective is achieved through good commercial management, both at the global strategic level of the market and, above all, by studying the specific customers’ needs, and the relationship and solution of problems in a customized and effective way. Having a customer relationship manager (CRM) for this task is a safe and successful option.

A CRM 4 insurance is a solution that addresses the specific needs of brokers and insurers. When a customer wants to apply for an insurance policy, thanks to the CRM, we can record all the data and classify their needs to complete the sale according to what they are asking for; apart from following-up their policy, developing leads for new clients, and managing the sales of your company's brokers and insurers.

There is a lot of competition and it can be difficult to earn the customers’ trust in the insurance industry. Insurance brokers and agents must earn their customers’ trust and loyalty, whether they are leads or clients, by providing a preferred experience, communicating according to their customers' needs, and resolving complaints quickly. The importance of a CRM system for insurance companies is obvious, as it allows them to track opportunities, organize and evaluate the approach to leads and automate activities. In this way, the focus will be more on scheduling activities, contacting customers and negotiating deals.

Thanks to Zoho CRM, you can reach customers through multiple channels and build solid relationships. Take advantage of the ease of programming processes and workflows automation, helping your team to keep efficiency, speed, and high quality of service, in a way that your agents can attract more people. Organize all your leads and complaints, automate assignments to the right people, and manage several policies in a single CRM4 Insurance system. Enable your agents to close deals and build long-lasting relationships through powerful desktop and mobile features.

In Zeus4, we trust in Zoho CRM and know this kind of business, having experience selling development services for this type of systems. We are clear of the information architecture, and the keys for an insurance CRM, among which you can find:

• Optimize salespeople's activities, dividing objectives and daily tasks for their performance.
• Evaluate and organize new business opportunities.
• Know the ways to attract new leads.  
• Know and gather customers information.
• Foresee business strategies. 
• Manage attentive and in-context communication with customers.
• Design marketing campaigns.
• Insurance policies analysis.
• Insurer’s follow-up activities.

We have a CRM system presentable and already available to use; it just takes to migrate from Zoho organization, as long as it is a virgin one. This legacy interface is customizable.

After the implementation or migration of our customized system, we offer a development follow-up, giving you the support and the chance to improve your system, and add new tools or features, as you request.

You don’t have to pay in advance to see the benefits of contacting us, request a DEMO and we will consult you about our experiences.

For further information, you can visit our www.zeus4.com.

The Zeus 4 team is pleased to announce the release of an extension that integrates part of Magaya's supply and transportation management system with the CRM of Zoho web platform. This extension is connected to two systems that are at the top of their respective industries.

Nowadays, business intelligence (BI) and artificial intelligence have become very important topics for large and small companies alike, aiming to keep business continuity and productivity unaffected.

With the situation created by COVID-19, many small and medium-sized companies faced unnecessary disruptions because they were using separate siloed applications and data systems, making it difficult for employees to collaborate remotely, provide reliable customer service and build trust with their business partners despite the situation. Digital transformation, and with it , ERP (enterprise resource planning) systems, become a necessity to succeed in today's highly competitive marketplace.

As enterprises have struggled to adapt to the digital transformation forced since 2020, it has become clear that independent business applications are not enough to stay on a healthy-digital growth path. The organizations need an operating system unified across a connected ecosystem of operations to truly transform their business successfully and exploit the power of digital tools.

In today's market for the sale of products and services, working with a CRM system is very significant due to the benefits it brings to the sales, marketing and customer service area of any company; facilitating customer loyalty, what gives profitability to your business in a long term.

For Magaya users, the integration with Zoho means the treatment of sales processes linked to logistics, but from a separate dedicated interface, that increases performance efficiency and eliminates redundancies in operations. From Zoho CRM, they will gain more profit in their business by managing and monitoring customer interactions and improving sales pipeline performance. In order to achieve the quotation flow that best suits their company and in correspondence with the customer, they will get the necessary impetus towards making better decisions around key process indicators (KPIs), with the flexibility and the required information management.

In the implementation of the project, we used the development tools provided by Zoho, mainly Sigma; with which the CRM is extended through new interaction interfaces for the user, more available data, automations and functions that facilitate the information management.

The operation compatible between Magaya and the CRM is the quotation, since it is the first one in the logistic process and from which other transactions are generated. The "Magaya for Zoho CRM" extension is compatible with all Zoho editions. When installed in your organization linked to this platform, you will have immediate access to a number of features, which are explained as follows.

• Synchronization of customer data

The acquisition of new customers and changes in the information of those already in your CRM are automatically expanded to your connected Magaya database. You can also import all the customers you have stored in Magaya into Zoho CRM, at any time.

• Handling of freight forwarding quotations in the CRM.

You can prepare freight quotes in the CRM with all the necessary and compatible data. These can be transmitted to Magaya to generate other transactions, facilitating the integration and communication of your company's operation teams. In the information management, you will have available a variety of automations, which will ease the work with it and the creation of new records.

• User-friendly interface for the sales team

The extension contains an interface to manage the quotation process in a simple and organized way by designing SPA applications and taking advantage of the flexibility of web pages. The data flow and architecture is similar to the one used in Magaya applications, allowing a friendly adaptation to users who are used to Magaya's interface.

• Customizable extension of your CRM

By installing the extension, a series of modules and fields are added to your CRM that make up all the data necessary to manage and make both systems compatible. The display of all records and the interfaces to manage them are flexible and highly customizable, having the possibility to create a design that suits your needs.

• Unified classifier data

All the classifying data of your management, related to the configuration and administration section in your Magaya system, and that are linked to quotations and customers, can be imported into your organization in Zoho CRM. You can perform this operation when installing the extension at any time, as well as check if there are new items created in Magaya.

• Shipment monitoring.

You will have access to the information of the scheduled shipments at all times as an important part of the KPI, being able to visualize them as required either in graphs, charts or other ways.

Provide both your operations and logistics team and your sales team with the right tool and efficient communication achieved through the integration.

The extension is published in the Zoho marketplace under the name "Magaya for Zoho CRM" (link to marketplace).Don´t hesitate to contact us via email: team@zeus4.com, or request a demo at (link to demo form page).

For further information, please visit our dedicated page: https://www.zeus4.com/magaya-extension-for-zoho-crm